Google Calendar: Your Free Personal Assistant (But Less Chatty)
There are two kinds of people in the world:
Those who use Google Calendar like a life-saving, time-blocking, colour-coded productivity ninja.
And those who… well, kinda forget it exists until they miss a meeting.
Let’s aim for option 1, yeah?
Because when used properly, Google Calendar is basically a free VA—minus the invoice, and the witty banter.
🧠 Why Google Calendar Deserves More Hype
It’s not just a tool for logging Zoom calls or dentist appointments.
It’s a way to take control of your day, your week, and (honestly?) your mental bandwidth.
Used right, it helps you:
Set clear boundaries for your time
Avoid overbooking yourself (or worse, double-booking 🫣)
Actually make space for deep work, client calls, and lunch that isn’t just coffee and hope
🛠️ VA-Approved Google Calendar Tricks
Want to know how a VA might set up your calendar? Here are some hot tips:
1. Time Blocking = Game Changer
Schedule blocks for everything—admin, deep work, emails, breaks.
It tells your brain what to do and when, reducing decision fatigue.
2. Colour Coding Is Not Just Aesthetic
Use different colours for calls, tasks, content planning, etc. It gives you a visual cue of where your time’s going.
3. Default Reminders = No More “Oops” Moments
Set reminders for 10 mins before meetings (or 30 if you’re a prepper). Never be caught off guard again.
4. Share Calendars With Your VA
Let your VA manage bookings, meetings, and buffer time without needing 17 back-and-forth emails.
5. Use “Tasks” + Recurring Events
Automate the repetitive stuff: weekly planning, check-ins, or your monthly “remember to send invoices” task.
📅 Real Talk: Are You Using Your Calendar or Just Looking At It?
It’s one thing to have a calendar.
It’s another to actually trust it.
When you build your day around a system that works for you (instead of reacting to whatever pings next), that’s when you start feeling like a boss again.
And hey—if setting all this up feels overwhelming? That’s where a VA can help make your calendar work smarter, not just sit there looking pretty.
💬 Final Thoughts
Google Calendar is like the personal assistant you didn’t know you already had.
It’s free. It’s powerful. And when paired with someone who knows how to actually use it (cough that’s us), it’s a total game changer.
Want help getting your calendar under control?
Let Forte Virtual step in and make the chaos make sense.
