10 Admin Support Tasks You Didn’t Know You Could Outsource to a Virtual Assistant

When most people think about hiring a Virtual Assistant, they imagine help with the basics: emails, diary management, maybe a cheeky bit of social media scheduling.

But admin support is a vast and magical realm—and your VA can handle a lot more than you think.

Here are 10 admin tasks you might not realise you can outsource (and should ASAP):

1. 📥 Inbox Rules & Automation

We’re not just talking about replying to emails—we’re talking setting up smart rules, filters, auto-responders, and even canned replies to stop your inbox from becoming a black hole of doom.

2. 📊 CRM Cleanups

Your client database is... a little dusty? A VA can audit, tidy, tag, and update your CRM so it actually works for you—not against you.

3. 📅 Lead Follow-Ups

That lead from last week? The one you totally meant to follow up with? Your VA can schedule and manage follow-ups to make sure no opportunity slips through the cracks.

4. 🛠️ SOP Creation

You’ve got systems in your head, but are they on paper? Your VA can help document repeatable processes so you can actually delegate confidently—and scale without chaos.

5. 💸 Chasing Payments

A surprisingly powerful (and often awkward) job to outsource. Your VA can follow up on unpaid invoices professionally, so you don’t have to do the money dance.

6. 🧾 Receipt Wrangling

If your receipts are currently in a shoebox or floating around your inbox like digital ghosts, a VA can wrangle them into folders, spreadsheets, or directly into your accounting software like Xero.

7. 📬 Newsletter Prep & Scheduling

You write the words, your VA can design, format, test, and schedule the whole thing using platforms like Mailchimp or Flodesk.

8. 📈 Simple Reporting

Need monthly snapshots of sales, website traffic, or social stats? A VA can pull that data into a clean little report so you know what’s working (without the spreadsheet migraine).

9. 🎨 Template & Document Creation

Proposal templates. Onboarding forms. Canva graphics. Branded slide decks. Your VA can tidy up your docs and make them look legit.

10. ⏱️ Time Tracking & Productivity Tools Setup

Not using Asana, Clockify, or Toggl properly? Let your VA set it up, sync it with your workflow, and even create weekly task reports.

🧠 Final Thoughts

Admin support isn’t just about lightening your load—it’s about building systems that work smarter, not harder.

Outsourcing even just a few of these underrated admin tasks can free up hours each week—and give your brain space to breathe again.

Want to know what YOU could be outsourcing right now? Let’s chat.

Reach out to Forte Virtual → We love this stuff.